Hong Kong Hikers Club

Hong Kong Hikers Club – Club Rules & Policies

Effective Date: 16 August 2025
Last Updated: 16 August 2025

1. Eligibility

Participants must be at least 18 years old. Minors may join only with written parental or guardian consent and must be accompanied by a responsible adult.

2. Assumption of Risk

Outdoor activities involve inherent risks including injury, illness, and environmental hazards. By participating, you voluntarily assume all risks and release the Hong Kong Hikers Club, its organizers, and affiliates from liability for any harm or loss incurred. Participants are advised to obtain personal insurance coverage for outdoor activities. The club does not provide insurance and is not liable for medical or evacuation costs.

3. Health and Safety

Participants are responsible for ensuring they are physically fit and adequately prepared. All members must follow safety instructions and respect trail rules, wildlife, and fellow hikers.

4. Membership and Participation

Membership is open to individuals who agree to these Terms. We reserve the right to deny or revoke membership or event access for misconduct or non-compliance.

5. Code of Conduct

Treat others with respect and courtesy.
Avoid harassment, discrimination, or disruptive behavior.
Refrain from littering or damaging natural habitats.
Comply with all club policies and local laws.

6. Photo and Media Consent

By participating in club events, you consent to the use of your image in photographs or videos taken during activities for promotional purposes, including on our website, social media, and printed materials. Images will not be sold or used for commercial purposes without additional consent. Opt-Out: Notify the event organizer in advance if you prefer not to be photographed or filmed.

7. Emergency Procedures and Contact Information

All participants must provide up-to-date emergency contact information during registration and acknowledge the club’s emergency protocols.

8. Alcohol and Substance Use Policy

For safety and liability reasons, the consumption of alcohol or use of controlled substances is strictly prohibited during hikes and any physically active portions of official club events. However, members may choose to participate in post-hike social gatherings where alcohol may be consumed responsibly. The Hong Kong Hikers Club encourages moderation and respectful behavior at all times. Unsafe or disruptive conduct may result in disciplinary action.

9. Equipment and Gear Responsibility

Participants are responsible for their own gear and any damage to club property loaned for activities.

10. Intellectual Property

All content on our website is the property of the Hong Kong Hikers Club or its contributors. Unauthorized use is prohibited.

11. Privacy

We collect personal data for registration, communication, and safety purposes. By using our site and participating in events, you consent to our data practices under Hong Kong’s Personal Data (Privacy) Ordinance (PDPO). You have the right to access, correct, or request deletion of your personal data. Please contact us at info@hkhikersclub.com for such requests. We do not transfer personal data outside Hong Kong unless adequate safeguards are in place.

12. Event Changes and Cancellations

Events may be canceled or rescheduled due to weather or other unforeseen circumstances. Refund policies will be communicated accordingly.

13. Third-Party Links

We are not responsible for the content or privacy practices of external websites linked from our site.

14. Indemnification

You agree to indemnify and hold harmless the club from any claims or liabilities resulting from your actions or breach of these Terms.

15. Dispute Resolution

Disputes will first be addressed through informal dialogue or mediation before legal action is pursued. If you are located outside Hong Kong, you agree that any disputes will still be governed by Hong Kong law and resolved in Hong Kong courts.

16. Accessibility and Inclusion

We are committed to making events accessible and welcoming to all individuals. Contact us in advance for accommodations.

17. Force Majeure

The club is not liable for delays or cancellations due to events beyond our control, such as natural disasters or government restrictions.

18. Modification of Terms

We may update these Terms periodically. We will notify members of significant changes via email or website updates. Continued participation after changes constitutes acceptance of the revised Terms.

19. Disciplinary Actions

The Hong Kong Hikers Club is committed to creating a safe, respectful, and inclusive environment. If a member engages in behavior that endangers others, violates club policies, or disrupts the community, the club may take appropriate disciplinary action. This may include verbal reminders, written notices, temporary suspension of the member account, temporary suspension from events, or permanent removal from the club. All actions will be taken with fairness, transparency, and the opportunity for the member to respond.

20. Governing Law

These Terms are governed by the laws of Hong Kong SAR. Legal disputes shall be subject to Hong Kong courts.

21. Hosting Flexibility

The Hong Kong Hikers Club reserves the right to host its website and related services in any jurisdiction. Hosting location may vary based on cost, performance, or operational considerations. This flexibility does not affect the applicability of these Terms, which remain governed by the laws of Hong Kong SAR.

22. Contact Us

Email: info@hkhikersclub.com

Hong Kong Hikers Club – Privacy Policy

Effective Date: 16 August 2025

1. Introduction

We value your privacy. This policy outlines how the Hong Kong Hikers Club collects, uses, and protects your personal data.

2. Data We Collect

Full name
Email address
Phone number
Gender
Date of birth
Mailing address
Emergency contact details
Photographs or videos taken during events
IP address, browser type, and device information

3. How We Use Your Data

To manage event registration and communication
To ensure safety during events
To promote club activities (with media consent)
To improve website functionality and user experience
To comply with legal obligations

4. Data Sharing

We do not sell or share your data with third parties unless required by law, with your explicit consent, or to fulfill essential services (e.g., emergency response, event logistics). Any third-party service providers are contractually obligated to protect your data.

5. Data Security

We implement reasonable safeguards including SSL encryption, secure hosting, and access controls to protect your data from unauthorized access or disclosure. However, no system is 100% secure, and we encourage users to take precautions when sharing sensitive information.

6. Your Rights

You may request access to, correction of, or deletion of your personal data by contacting us at info@hkhikersclub.com. You may also object to certain types of data processing or request data portability. If you are an EU resident, you may have additional rights under the General Data Protection Regulation (GDPR).

7. Media Opt-Out

If you do not wish to appear in promotional media, notify the event organizer before the event.

8. Changes to This Policy

We may update this policy. Changes will be posted on our website and communicated via email when significant.

9. Hosting and Data Location

Our website may be hosted in Hong Kong or in other jurisdictions depending on operational needs. Regardless of hosting location, we ensure that your personal data is protected in accordance with Hong Kong’s Personal Data (Privacy) Ordinance and, where applicable, international standards such as the GDPR. We implement appropriate safeguards to ensure data security and legal compliance across borders.

10. Contact Us